State Launches Maha-AASTHA to Digitise Employee Records
Nagpur: The Maharashtra government has launched a time-bound drive to bring every service record of state employees online through its new e-HRMS platform, Maharashtra Advanced Administrative System for Transparent Human Resource Administration (Maha-AASTHA).
The initiative aims to enhance transparency and efficiency in maintaining government staff data, from appointment formalities to retirement benefits.
According to a Government Resolution (GR) issued on June 20, all departments at Mantralaya must establish dedicated Maha-AASTHA cells by June 27. Each department is required to appoint a nodal officer (SPOC) and submit their contact details to the general administration department (GAD) by June 30.
These cells will function as control rooms to oversee the transition from paper-based service books to fully digitized records.
Updating service records has been made mandatory. All details—such as appointments, transfers, promotions, training, leave history, pension nominations, and disciplinary actions—must be uploaded to the digital service books by July 15. Officials have also been instructed to physically sort and clean old records to facilitate scanning in the next phase.
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Departments must prepare an organogram (staff structure) and ensure that all employees have active government email IDs. Weekly progress reports must be emailed to the GAD every Monday.
Officials clarified that this is not just a digitization initiative, but part of chief minister Devendra Fadnavis' 150-day administrative agenda, building on the earlier success of the 100-day plan. The goal is to eliminate delays in employee service processes through streamlined digital workflows.
While the initial phase targets the Mantralaya departments, the plan is to eventually expand it to every government office across Maharashtra. Departments have been warned that non-compliance or delays will be taken seriously.
The state government expects the initiative to ultimately benefit over seven lakh employees, but for now, the pressure is on departments to clean up decades of paperwork and ensure no data is left behind before the July deadline.
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