Emails show dueling plans for Harlingen airport firefighting services
May 27—HARLINGEN — For months, city and airport officials have been debating two proposals known as Plan A and Plan B.
In the last few weeks, Valley International Airport officials' Plan A has come to the forefront, a proposal to hire Pro-Tec Fire Services, an Appleton, Wisconsin, company that's become North America's biggest provider of aircraft rescue and firefighting services.
At City Hall, airport officials' plan to terminate the city's $1.2 million agreement providing the Harlingen Fire Department's airport firefighting services is drawing opposition.
In response to the plan, the Harlingen Professional Firefighters' Association is warning it would file a lawsuit against the city if the airport's board of directors hires Pro-Tec, arguing the move could lead to a violation of Civil Service law protecting firefighters' jobs.
Meanwhile, Marv Esterly, the airport's aviation director, is standing behind the proposal to hire Pro-Tec.
While Pro-Tec is offering its services for $973,000 as part of a proposed five-year contract, the city's planning to boost the fire department's fees by 7% next year and then by 8% in 2027.
For the airport operating on a break-even budget, Pro-Tec, which serves more than 20 U.S. airports, would help save about $1.9 million during the next five years.
Esterly has also expressed concern over the fire department's federal training violations.
From 2017 to 2024, the FAA cited the department for three training violations while last year Esterly self-reported "misleading" entries raising concerns of the possibility of records falsifications in training logs stemming from two classes last June and July.
THE PLANS
An email thread helps outline officials' discussions over the proposal they call Plan A.
In response to the Valley Morning Star's request filed under the Texas Public Information Act, Esterly released emails sent from April 29, 2024 to April 16.
In a Feb. 26 email to Mayor Norma Sepulveda, Esterly addressed concerns leading him to propose hiring Pro-Tec.
"The rising cost of ARFF services is placing significant strain on the airport's budget," he wrote. "The current ARFF arrangement is unsustainable, placing significant financial stain on the airport."
Then Esterly pointed to what he described as "safety and regulatory compliance."
"FAA-mandated training standards must be met to maintain (the airport's) Part 139 certification," he wrote to Sepulveda, referring to the FAA's airport operations certification. "Given budgetary constraints and critical safety and compliance concerns, Plan A remains the most prudent and responsible path forward to ensure regulatory compliance and public safety."
Meanwhile, Plan B would consist of an overhaul of the fire department's ARFF program.
Under Plan B, the department would "implement FAA-recommended best management practices to enhance compliance and transparency," Esterly wrote to Sepulveda, adding the proposal would "address systemic failures in training oversight and establish strict compliance measures to prevent future violations."
Esterly then referred to a memorandum of understanding specifying firefighters' qualifications and requirements.
While Plan B would call for a "cost-sharing strategy" to "develop a financially sustainable ARFF plan that aligns with federal regulations while balancing fiscal responsibility," the proposal would also "evaluate the current MOU to determine necessary modifications, replacement or possible termination," he wrote.
In an April 29, 2024, email to City Manager Gabriel Gonzalez, Esterly expressed concern over what he described as rising costs stemming from fire department ARFF staffing leading to overtime pay.
"It has come to our attention that there is a recurring practice of calling in ARFF alternatives from different shifts, rather than utilizing those assigned to the current shift," he wrote. "This has resulted in increased overtime costs that area subsequently billed to the airport."
Esterly argued overtime billing violates the parties' agreement.
"According to our current memorandum of understanding, the airport board should not have to bear the financial responsibility for overtime expenses that arise due to the city's failure to maintain adequate staffing levels, including the provision of designated alternatives for each shift," he wrote to Gonzalez. "Maintaining compliance with our MOU is crucial to ensure the cost-effectiveness and regulatory adherence of the ARFF services provided."
In a Feb. 25 email, Sepulveda pointed to "legal challenges surrounding privatization," adding Gonzalez was working to address overtime costs.
Meanwhile, City Attorney Mark Sossi argued the Texas Government Code's Civil Service stance prohibited the city from hiring a contractor such a Pro-Tec.
"After review of the legal issues at hand, we believe that Chapter 143 of the Texas Local Government Code will be a legal bar to privatization of the firefighters positions," he wrote in a Dec. 2, 2024, email to Gene McCullough, the airport board's attorney. "This will also confirm that the city, as the airport sponsor, has not given its consent to the privatization of AARF functions at the Valley International Airport."
Earlier this month, Evan Mann, president of the Harlingen Professional Firefighters Association, warned city commissioners the union would file a lawsuit against the city if they didn't stop the airport board from hiring a contractor.
In an interview, Mann said the board's hiring of a contractor would violate Civil Service law protecting firefighters who could lose their jobs.
Mann also claimed airport officials were overstating FAA reports citing "isolated" firefighter training violations as part of a plan to "discredit" the fire department in order to lead the airport board to terminate the city's $1.2 million agreement providing aircraft rescue and firefighting services.
Esterly denied the claims.
In February, the FAA closed a 2024 investigation stemming from Esterly's move to report "discrepancies" in two firefighter training classes held last June and July.
"The FAA determined training and misleading entries to be directly isolated to the identified sessions and not systemic to the entire ARFF training program," Denson E. Stasher, the agency's safety and standards manager, wrote to Esterly in a Feb. 19 report closing the investigation. "In closing this case, we have considered all available facts and have concluded the matter does not warrant legal enforcement."
In its investigation report, the FAA found the fire department's ARFF program in "full compliance," Erik Ramirez, the union's vice president, said in an interview.
Meanwhile, Mann said airport officials were overlooking the fire department's five years of "perfect scores" on its annual FAA inspections.
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