Latest news with #ITproject
Irish Times
18 hours ago
- Business
- Irish Times
Arts Council stopped three times from spending money on outside partners after botched IT project
The Arts Council was forced to stop spending money with an external partner for a third time in the aftermath of a botched €6.7 million IT project. Minister for Culture Patrick O'Donovan had previously told it to discontinue spending on legal cases pursuing some of the companies involved in the ill-fated project, and it was forced in March to pull a tender for PR advice in advance of Oireachtas grillings on the matter. Now, internal documents seen by The Irish Times show that it was last month also told to stop spending with an external firm of consultants on governance advice. In an email sent on May 21st this year, the department's secretary general Feargal Ó Coigligh reminded Arts Council chair Maura McGrath that the body had been told not to spend on services outside of its routine operational requirements. READ MORE It arose, he wrote, after Ms McGrath told a senior official in the department that a company had been engaged 'in respect of the appearance by the Arts Council at the Public Accounts Committee'. Mr Ó Coigligh demanded a report on the spending with the firm and why it was being undertaken. In response, Ms McGrath said the work being done by the firm did not contravene the earlier order from Mr O'Donovan, and forwarded an email from the firm concerned. It outlined that it was providing assistance in preparing the Arts Council delegation to 'understand and be in a position to fully discharge their statutory and code of practice related accountability obligations during the forthcoming appearance at PAC and JOC [Joint Oireachtas Committee]'. The email outlined that the firm did not provide PR or public affairs advice but instead focused on assisting clients 'understand and properly discharge their governance functions'. Despite several references in the emails to upcoming Oireachtas committee hearings, a spokeswoman for the Arts Council told The Irish Times that preparation was 'managed internally' and said that 'no company, including the one referred to, was engaging in work relating to committees prep'. She said the firm was engaged to supply advice to the Arts Council board and that 'professional services to the board are a separate matter'. The Arts Council outlined that the advice was coming under a pre-existing contract that was run in January 2024. Responding, Mr Ó Coigligh told the Arts Council chair that even though the firm was not providing public affairs or PR advice, he considered 'the work being carried out ... falls outside the routine operational requirements' and no further liability 'should be matured under this contract'. The Arts Council spokeswoman said it is 'confident in its compliance' with directions from the Minister. No further services have been drawn down under the contract since, she said. Elsewhere, the Arts Council has said that its former chair Maureen Kennelly declared a conflict of interest in 2023 when a publisher that released a book of short stories authored by her husband successfully applied for an €80,000 grant from the State agency. The publisher, Doire Press, was awarded the sum in the same year that it published Night Music by Fergus Cronin. A spokeswoman for the Arts Council said: 'In relation to all staff members, including members of the executive, a robust conflict of interest process is also in place. With 8,600 applications received each year, and the many connections that could arise therefore, this is a very necessary part of Arts Council process. A conflict of interest was declared for the Arts Grant Funding application of Doire Press for 2023 by Maureen Kennelly during the decision-making process.'
Irish Times
a day ago
- Politics
- Irish Times
Patrick O'Donovan admonished for bringing ‘substantial' issues to Cabinet without telling colleagues
Minister for Culture Patrick O'Donovan was admonished by Department of Public Expenditure officials for bringing 'substantial expenditure' issues such as the failed Arts Council IT project to Cabinet without sharing details with colleagues in advance. A senior official in Minister for Public Expenditure Jack Chambers's department complained that, under Government procedures, such important policy issues should be flagged and seen 'well before' these are considered by Ministers. Marianne Cassidy, an assistant secretary at the department, said this was the second time Mr O'Donovan brought a major item to Cabinet 'under the arm', meaning it was not shared in advance with other colleagues. The abandoned project, which led to more than €5.3 million being written off by the State , first came to light in February when Mr O'Donovan brought a memo on the matter to Cabinet. He was only weeks into his new role as a senior minister, and it soon emerged that his predecessor, Catherine Martin , was aware of the matter since summer last year. READ MORE The Department of Public Expenditure became aware of Mr O'Donovan's intention to bring the issue to Cabinet five days before this occurred. On Friday, February 7th, Ms Cassidy wrote to the Department of Culture to say her team understood Mr O'Donovan's memo 'will bring serious issues to the attention of Government'. She said the Department of Public Expenditure still had not seen the memo or been made aware of its detail, despite it appearing that these issues had been under consideration by the Department of Culture 'for a while'. 'As a result, it will not be possible to consider them and advise our Minister in relation to them,' said the letter, released under Freedom of Information laws. The letter noted Mr O'Donovan's proposal to spend €10 million bringing an NFL American football game to Croke Park in September had also gone to Cabinet that same week 'under the arm'. It said this practice 'makes it very difficult for this department, and indeed for Government generally, to thoroughly and properly consider issues and their implications, particularly regarding substantial expenditure implications and serious governance issues'. 'This Department should be allowed time, in compliance with government procedures, to properly scrutinise important policy issues ... well before they are table [sic] for consideration by Government,' it said. The Office of the Government Chief Information Officer at the Department of Public Expenditure had been liaising with the Arts Council throughout the project. At one point, this office had raised concerns that a key person involved in the project seemed to have 'little to no relevant expertise in this particular area'. In a statement, Mr O'Donovan's department said in the case of the NFL and the Arts Council issues 'there were time pressures involved which required the issues to be brought to Government at short notice'. Codec, the international IT company, has confirmed to The Irish Times it is one of four contractors now facing legal action initiated by the Arts Council over the botched project , which led to €6.75 million being spent on a new grant processing system that never materialised. The firm has strongly rejected an Arts Council briefing paper, shared under Freedom of Information laws, that alleged Codec did 'substandard' work on the project and was 'difficult' to engage with. Codec, one of the main contractors, has defended its work on the project. It said it 'fully delivered' on the scope and deliverables and built a system that was 'high quality, fully functioning according to spec'. 'Codec denies that it has any liability to the Arts Council for any alleged losses which the Arts Council claims it may have suffered,' the company said. It said it has received a notice of intent from the Arts Council to commence arbitration and has confirmed its intention to participate. 'Despite several requests, the Arts Council has been unwilling to provide Codec with the report prepared by an auditor examining the project on its behalf,' it also said. An Arts Council spokeswoman said it has 'commenced proceedings against two companies and we are in pre-action stage with two further companies'.
Irish Times
11-06-2025
- Entertainment
- Irish Times
Arts Council wrote to officials almost 60 times over botched IT project without issue being escalated
The Arts Council wrote to officials almost 60 times about a botched €6.75 million IT project without the issue being escalated to a senior level within the Department of Culture , an Oireachtas committee has heard. The Oireachtas arts and media committee was hearing from Arts Council leadership and senior officials in the department on Wednesday. Maureen Kennelly , the director of the council who has announced she is leaving the organisation , said she found her dealings with the department over providing staffing resources for the project 'very disappointing and frustrating'. She told committee chair, Labour TD Alan Kelly, that she felt let down by the experience. READ MORE She said the principal officer she dealt with in the department at the time was 'encouraging and reassuring' when the council updated her about the 'twists and turns' in the saga, which lasted several years and culminated in the abandonment of the project. However, Ms Kennelly said she had 'no idea' the issue wasn't being escalated and it came as a great surprise to her when she found this out. Following Ms Kennelly's contribution, the department's secretary general Feargal Ó Coigligh appeared to dispute the number of contacts made with the department, only for Ms Kennelly to reassert that it was 'just short of 60'. Mr Ó Coigligh said it was a failure on behalf of the department that the matter wasn't escalated. 'We were probably being over-supportive rather than challenging,' he told the committee. Department of Culture secretary general Feargal Ó Coigligh appearing before the Oireachtas arts and media committee. Photograph: Oireachtas TV Mr Kelly later told the secretary general that the failure to escalate the issue suggested the department was 'totally and utterly dysfunctional'. Mr Ó Coigligh said he did not agree with this. The committee was also told the department has instructed the council to stop spending money on legal cases it has taken seeking to recoup some of the lost investment. The body has initiated legal proceedings against two of the 21 contractors involved in the project, Codec and Expleo, and is in pre-action engagement with another two. The committee was told €60,000 has been spent on these actions so far. However, Mr Ó Coigligh said the department had instructed the council that there should be no further expenditure on the legal cases until a recently-commenced engagement with the Attorney General's office on the matter had concluded. The committee heard that the instruction was given after an appearance at the Public Accounts Committee at the end of last month where the spending was discussed. Mr Ó Coigligh was repeatedly asked by Fine Gael Senator Garret Ahearn whether the department was supportive of the cases being taken and if any officials had raised concerns about the potential costs of the legal cases. 'What we have said is that the Arts Council should not incur any further costs on legal action' pending the view of the Attorney General, he said. Later, Ms Kennelly said the council had been 'very much' encouraged by senior officials to try to recover money spent on the project. Outgoing Arts Council director Maureen Kennelly at the Oireachtas Arts and Media committee. Photo: Oireachtas TV Sinn Féin TD for Louth Joanna Byrne said Ms Kennelly had been 'thrown under the bus' when she was not offered a new term as Arts Council director. Mr Kelly said she had been offered up as a 'sacrificial lamb' in the wake of the controversy over the IT project, adding that he felt a 'great degree of concern about what has transpired here'. She told the committee that she was disappointed not to be given a second five-year term and would have liked to have stayed on. Asked if she felt Minister for Culture Patrick O'Donovan had confidence in her, she said her employer was the Arts Council board and she felt she had its confidence and that of her colleagues. Arts Council chair Maura McGrath confirmed that the board had recommended a new five-year term for Ms Kennelly. The council had sought a second term for Ms Kennelly and when that wasn't forthcoming, they asked for the decision to be deferred until a review into the spending controversy was complete. However, the committee was told that, ultimately, Mr O'Donovan offered a nine-month extension which was 'heavily conditioned' in that it would only be in place until a replacement was found. 'I felt it was unacceptable,' Ms Kennelly said.
CTV News
02-06-2025
- Business
- CTV News
Gallant Commission: Over 1,800 contracts awarded on the sidelines of SAAQclic project
The Gallant Commission is investigating the events that led to the SAAQclic fiasco. (Christinne Muschi/The Canadian Press) Over 1,800 contracts have been signed as part of the Société de l'assurance automobile du Québec (SAAQ)'s digital transformation, excluding the main contract signed with the consortium. This was revealed on Monday morning at the Gallant Commission, which is investigating the failures of the Crown corporation's IT project, known as the Carrefour des services affaires (CASA) and encompassing the SAAQclic platform. A lawyer for the commission, Charlotte Deslauriers-Goulet, presented the contractual timeline behind the SAAQ's technological modernization. She indicated that at least 1,879 contracts, which she describes as 'satellite' contracts, have been signed over the past 10 years. These are 'all contracts that are evolving or have evolved on the periphery' of the $458.4-million framework contract signed in 2017 with the alliance formed by SAP (owned by IBM) and LGS, said Deslauriers-Goulet. The list may include strategic consulting mandates awarded in 2015, before the tender process was launched, as well as technical support during the project's development. 'Some of these satellite contracts were concluded fairly recently. This is because they include contracts aimed at ensuring that CASA eventually comes into being or that help to rectify the problematic situation that arose when the online platform was launched, which the media have dubbed the 'SAAQclic fiasco,'' said the lawyer. The commission does not yet know the total value of these 'satellite' contracts, which are in addition to the initial budget of $458.4 million and the additional expenses of $153.7 million related to the contract with the alliance. 'But we know that we are talking about a considerable amount,' said Deslauriers-Goulet. The commission is continuing to analyze this list of contracts, which was provided by the SAAQ itself. The commission has also been unable to identify 'with certainty' all the co-contractors involved, but some have dealt directly with members of the consortium, said Deslauriers-Goulet. It should be noted that the SAAQ's technological modernization project could cost at least $1.1 billion by 2027, which is $500 million more than expected, according to the Auditor General's (AG) calculations. It is possible that the AG took some of these 'satellite contracts' into account in its estimate, but without knowing their number. This report by The Canadian Press was first published in French on June 2, 2025. By Frédéric Lacroix-Couture, The Canadian Press
Irish Times
29-05-2025
- Business
- Irish Times
Watch live updates: Arts Council before Public Accounts Committee on botched €6.7m IT project
Órla Ryan - 1 minute ago The Public Accounts Committee will on Thursday examine recent spending controversies, in particular the €6.7 million spent by the Arts Council on a new IT system that was eventually abandoned. The controversial project sparked a full review into the operations of the council, after Minister for Arts and Culture Patrick O'Donovan said an initial report found it was not prepared for the scale of the IT project. We'll keep you updated with the hearing as it happens. Main points: Maureen Kennelly, director of the Arts Council, and Maura McGrath, chair of the board of the Arts Council, are among those set to appear before the PAC. It has been confirmed that Ms Kennelly will step down in June after concluding her five-year term. Representatives from the National Gallery are also due to appear before the committee to discuss why a scanner it bought for €125,000 lay idle for eight years.
